8–10,000 Invoices/Month with 3-Step Bidirectional SAP Integration — Consumer Durables Manufacturer
A fast-growing white goods manufacturer deployed ShareDocs Enterpriser + PayXtract AI on AWS SaaS with a 3-step bidirectional SAP integration — real-time master validation, automatic MIRO posting on approval, and real-time payment closure from SAP. Zero manual entry.
Customer Profile
| Sector | Consumer Durables — White Goods Manufacturing |
| Invoice volume | 8,000–10,000 invoices per month |
| Deployment | AWS SaaS (ShareDocs Cloud) |
| Products | ShareDocs Enterpriser + PayXtract AI |
| SAP integration | 3-step bidirectional (MM + FI MIRO + Payment closure) |
| AI extraction rate | ~90% fields auto-extracted |
The 3-Step Bidirectional SAP Integration
The key differentiator — a fully bidirectional integration between ShareDocs and SAP MM/FI that eliminates manual data re-entry at every stage.
SAP MM Master Validation
When an invoice is uploaded, ShareDocs pulls vendor master, PO details, and GRN data from SAP MM in real time. The invoice is validated against this master data before entering the approval workflow. Mismatches flagged immediately.
SAP FI MIRO Posting on Approval
On final workflow approval, ShareDocs triggers automatic MIRO posting in SAP FI — no manual SAP login, no data re-entry. The SAP document number is written back into the ShareDocs workflow record.
Real-Time Payment Closure from SAP
When SAP processes the payment, the payment reference and date are written back into ShareDocs automatically. The invoice record in ShareDocs shows the complete lifecycle — from receipt to payment — in one view.
The Challenge & Solution
Before ShareDocs
- ✗Invoices received by email and physically — no centralised intake
- ✗Manual data entry into SAP MIRO — time-consuming, error-prone
- ✗No real-time PO/GRN validation at point of entry — mismatches found late in the process
- ✗Approval via email — no tracking, no SLA enforcement
- ✗SAP payment status not visible in approval system — finance had to check SAP separately
Key Results
- ✓~90% AI extraction accuracy — PayXtract AI
- ✓Zero manual SAP MIRO entry
- ✓Real-time payment status in ShareDocs
- ✓3-step bidirectional SAP integration
- ✓Same-day invoice processing
Before vs. After ShareDocs
| Dimension | Before | After ShareDocs |
|---|---|---|
| Invoice intake | Email + physical — unstructured | ShareDocs inbox — AI extraction on upload |
| SAP master validation | Done after manual entry — mismatches found late | Real-time SAP MM pull at point of entry — mismatches flagged immediately |
| SAP MIRO posting | Manual — finance team logs into SAP, re-enters approved data | Automatic on approval — no manual SAP entry |
| Payment status visibility | Had to check SAP separately | Payment reference and date written back to ShareDocs automatically |
| Approval routing | Email — no SLA, no visibility | Configurable workflow with SLA timers and escalation |
| Data extraction | 100% manual | ~90% fields extracted by PayXtract AI |
| Deployment model | On-premise — maintenance overhead | AWS SaaS — no infrastructure management |
| Audit trail | Fragmented — email + SAP logs + physical files | End-to-end in ShareDocs — receipt to payment confirmation |
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Book a DemoFree TrialFrequently asked questions
How does the 3-step bidirectional SAP integration work?
ShareDocs Enterpriser integrates with SAP in three bidirectional steps. Step 1: On invoice upload, ShareDocs pulls vendor master, PO data, and GRN confirmation from SAP MM — real-time validation before the approval workflow starts. Step 2: On final approval, ShareDocs triggers automatic MIRO posting in SAP FI — the SAP document number is written back into ShareDocs. Step 3: When SAP processes the payment, the payment reference and confirmation date are pushed back to ShareDocs, closing the invoice lifecycle in one place.
What is the difference between ShareDocs AP automation and standard SAP AP processing?
Standard SAP AP processing requires finance teams to log into SAP directly for MIRO entry, manually key invoice data, and then route approvals separately via email. ShareDocs Enterpriser with PayXtract AI acts as the front-end: AI extracts invoice data automatically, validates against SAP master data in real time, routes through a configurable approval workflow with SLA tracking, and then triggers the SAP MIRO posting automatically on approval. Finance teams never need to touch SAP directly for routine invoices.
Why was AWS SaaS deployment chosen over on-premise?
AWS SaaS was chosen for its infrastructure flexibility — no on-premise hardware investment, automatic scaling during month-end peaks, and ShareDocs’ AWS-hosted environment meeting the customer’s security and availability requirements. All data is stored in AWS India regions. ISO 27001 certified. For customers with specific data sovereignty requirements, ShareDocs is also available as an on-premise deployment.
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