Your Document Management System Questions Answered

Frequently Asked Questions

This FAQ page addresses common questions about document management systems (DMS) and how ShareDocs Enterpriser, with its unique features, can benefit your organization.

A document management system (DMS) is a software solution that helps organizations electronically store, manage, track, and control documents. It acts as a central hub for all your documents, making them accessible from anywhere, anytime, for authorized users.

Document management system software (DMS software) is another way of referring to a DMS. It's the specific application that provides the functionalities for electronically managing your documents.

DMS features can vary depending on the software, but some common functionalities include:

  • Document storage and retrieval : Securely store all your documents in a central location and easily access them whenever needed.
  • Version control: Track changes made to documents and revert to previous versions if necessary.
  • Workflow automation: Automate repetitive tasks like document approvals, routing, and notifications.
  • Security and access control: Set access permissions to ensure only authorized users can view, edit, or share documents.
  • Document search and indexing: Quickly find specific documents using keywords, metadata, or full-text search.
  • Collaboration features: Facilitate secure document sharing and collaboration among team members.
  • Audit trails: Maintain a record of all document activity for compliance purposes.

ShareDocs Enterpriser offers a wide range of benefits, including:

  • Improved document organization and accessibility
  • Enhanced collaboration and communication
  • Increased efficiency and productivity
  • Reduced paper usage and storage costs
  • Improved security and compliance
  • Scalability to accommodate your growing needs
  • Unique Document Sets feature for efficient record management

ShareDocs Enterpriser offers flexible deployment options to suit your needs. You can choose between:

  • Cloud-Based Deployment (SaaS) : Leverage the secure and scalable infrastructure of Amazon Web Services (AWS) for a hassle-free experience. We handle server maintenance and upgrades, allowing you to focus on using ShareDocs Enterpriser.
  • On-Premise Deployment: Deploy ShareDocs Enterpriser on your own infrastructure for organizations with specific security requirements or compliance needs.

ShareDocs Enterpriser can store a wide variety of documents, including:

  • Word documents
  • Spreadsheets
  • Presentations
  • PDFs
  • Images
  • Emails
  • Videos
  • And more!

ShareDocs Enterpriser offers a unique feature called Document Sets. This feature allows you to link multiple related documents together as a single electronic record. This simplifies record management by:

  • Grouping related documents: Keep all documents associated with a specific project, client, or process together in one place for easy access and reference.
  • Enforced document categories: The DMS administrator can configure mandatory and optional document categories that must be linked to a record. This ensures completeness and adherence to compliance requirements.
  • Missing document reports: Easily identify any missing documents required for a complete record set. ShareDocs Enterpriser can generate reports highlighting any outstanding documents that need to be added.

Learn More About ShareDocs Enterpriser

We encourage you to explore our website or contact us to learn more about ShareDocs Enterpriser and how it can revolutionize the way you manage your documents!