Your Document Management System Questions Answered

ShareDocs Enterpriser is a powerful document management system (DMS) software solution. A DMS helps organizations electronically store, manage, track, and control all their documents. It functions as a central repository, providing easy access to authorized users from anywhere, anytime.

Document management system software, also referred to as a DMS, is the specific application that offers functionalities for electronically managing your documents. ShareDocs Enterpriser is a prime example of a DMS software solution.

• Document Storage and Retrieval: Securely store all your documents in a central location and effortlessly access them whenever needed.
• Version Control: Track changes made to documents and revert to previous versions if necessary.
• Workflow Automation: Automate repetitive tasks such as document approvals, routing, and notifications.
• Security and Access Control: Set access permissions to ensure only authorized users can view, edit, or share documents.
• Document Search and Indexing: Find specific documents quickly using keywords, metadata, or full-text search functionalities.
• Collaboration Features: Facilitate secure document sharing and collaboration among team members.
• Audit Trails: Maintain a record of all document activity for compliance purposes.

• Improved Document Organization and Accessibility: Effortlessly manage and access your documents within a centralized system.
• Enhanced Collaboration and Communication: ShareDocs Enterpriser fosters seamless collaboration among team members.
• Increased Efficiency and Productivity: Automate workflows and streamline document processes for greater efficiency.
• Reduced Paper Usage and Storage Costs: Go digital and eliminate the need for physical document storage.
• Improved Security and Compliance: ShareDocs Enterpriser offers robust security features to ensure document confidentiality and compliance.
• Scalability to Accommodate Growth: The system scales to accommodate your growing document management needs.
• Unique Document Sets Feature for Streamlined Record Management: Organize and manage complex records efficiently.

• Cloud-Based Deployment (SaaS): Leverage the secure and scalable infrastructure of Amazon Web Services (AWS) for a hassle-free experience.
• On-Premise Deployment: Deploy ShareDocs Enterpriser on your own infrastructure for organizations with specific security requirements or compliance needs.

ShareDocs Enterpriser offers exceptional versatility when it comes to document storage. You can store a wide variety of documents, including Word documents, spreadsheets, presentations, PDFs, images, emails, videos, and many more.

• Grouping Related Documents: Maintain all documents associated with a specific project, client, or process together in one central location for easy access and reference.
• Enforced Document Categories: The DMS administrator can configure mandatory and optional document categories that must be linked to a record. This ensures completeness and adherence to compliance requirements.
• Missing Document Reports: Effortlessly identify any missing documents required for a complete record set. ShareDocs Enterpriser can generate reports highlighting any outstanding documents that need to be added.

• User-Friendly Interface: Our DMS is designed with an intuitive interface, ensuring a smooth learning curve for all users.
• Customizable Workflows: Our DMS software allows you to tailor document workflows to your specific business processes, optimizing efficiency.
• Scalability and Security: ShareDocs Enterpriser scales to accommodate your growing document volumes while maintaining robust security measures to safeguard your sensitive information.

ShareDocs Enterpriser understands the importance of a smooth transition. Our team of experts provides comprehensive migration support to ensure a seamless transfer of your documents from your existing system to our DMS. We'll guide you through every step of the process to minimize disruption to your document management operations.

ShareDocs Enterpriser prioritizes seamless integration. Our DMS integrates with various popular business applications you might already be using, such as ERP, CRM, and accounting software. This eliminates the need for data silos and ensures a more unified information management experience across your organization.

We encourage you to visit our website for a detailed exploration of ShareDocs Enterpriser's features and functionalities. You can also contact us directly to schedule a demo and discuss how our DMS software can transform your document management processes and empower your team with improved efficiency and accessibility.