Have questions about ShareDocs Enterpriser?

A document management system (DMS) is a software solution that helps organizations electronically store, manage, track, and control documents. It provides a central repository for all your documents, making them easily accessible to authorized users from anywhere, anytime.

Document management system software is another term for a DMS. It refers to the specific application that provides the functionalities for managing your documents electronically.

DMS features can vary depending on the specific software, but some common functionalities include:

• Document storage and retrieval : Securely store all your documents in a central location and easily access them whenever needed.
• Version control: Track changes made to documents and revert to previous versions if necessary.
• Workflow automation: Automate repetitive tasks like document approvals, routing, and notifications.
• Security and access control: Set access permissions to ensure only authorized users can view, edit, or share documents.
• Document search and indexing: Quickly find specific documents using keywords, metadata, or full-text search.
• Collaboration features: Facilitate secure document sharing and collaboration among team members.
• Audit trails: Maintain a record of all document activity for compliance purposes.

ShareDocs Enterpriser offers a wide range of benefits, including:

• Improved document organization and accessibility
• Enhanced collaboration and communication
• Increased efficiency and productivity
• Reduced paper usage and storage costs
• Improved security and compliance
• Scalability to accommodate your growing needs
• Unique Document Sets feature for efficient record management

ShareDocs Enterpriser offers flexible deployment options to suit your needs. You can choose between:

• Cloud-Based Deployment (SaaS) : Leverage the secure and scalable infrastructure of Amazon Web Services (AWS) for a hassle-free experience. We handle server maintenance and upgrades, allowing you to focus on using ShareDocs Enterpriser.
• On-Premise Deployment: Deploy ShareDocs Enterpriser on your own infrastructure for organizations with specific security requirements or compliance needs.

ShareDocs Enterpriser can store a wide variety of documents, including:

• Word documents
• Spreadsheets
• Presentations
• PDFs
• Images
• Emails
• Videos
• And more!

ShareDocs Enterpriser offers a unique feature called Document Sets. This feature allows you to link multiple related documents together as a single electronic record. This simplifies record management by:

• Grouping related documents: Keep all documents associated with a specific project, client, or process together in one place for easy access and reference.
• Enforced document categories: The DMS administrator can configure mandatory and optional document categories that must be linked to a record. This ensures completeness and adherence to compliance requirements.
• Missing document reports: Easily identify any missing documents required for a complete record set. ShareDocs Enterpriser can generate reports highlighting any outstanding documents that need to be added.