Jan 14 2016

What you achieve by Implementing ShareDocs Enterpriser ?

Take a look at your desk and around your office. Do you see stacks of paper that are creating confusing clutter and taking up space? Does it always seem to take forever to find the document you’re looking for? Is a lack of organization caused by a paper avalanche making you less productive than you should be?

The good news is that you can easily reduce the amount of paper flowing through your office with the help of paperless document management software from ShareDocs Enterpriser. Our intuitive paperless office solutions allow you to easily capture, store, manage, share and protect your critical business data, so you can dramatically improve your file management process and save time and money.

Paper is obsolete. Technology is no longer a revolution; instead, it is something that has become intrinsic to modern society. Computers are the size of your hand, people are more connected than ever, and printing, filing or mailing documents is something you should never have to do again. As a business owner, it’s time for you to take that next step and finally utilize paperless systems. There are countless advantages, and you’re sure to love the instant impact it can have on your company.

  1. Instant Savings

The best business decisions are the ones that save you money, and choosing a system like ShareDocs Enterpriser absolutely falls into that category. You’re wasting money every day on paper, ink, and other printing supplies, not to mention the cost of storage space, cabinets and physical filing systems. Digital files are free once the hardware is in place, and you can forget about expenses like printer repair jobs.

  1. Top-Notch Organization

Even without the significant savings you’re sure to experience, you’d still love a paperless document management system because it is simply superior to a physical system when it comes to ease of use and organization. Looking for old files in a physical cabinet can be frustrating and can take hours, and you still may not find what you need. With a virtual system, you can search by date, file name or keyword, and you’ll have your results in seconds. Best of all, you can do that without setting foot inside of the office.

  1. Sharing and File Transfers

You know how connected the world is with social media and instant communications, and your document management system needs to be up to par. With a virtual system, any file can easily be securely shared directly to another computer within seconds. With cloud-based systems, any user with the proper interface and permissions can log on from any location and access files. Sharing has never been so safe and easy, and you’ll love how free-flowing information helps any business function at a high level.

  1. Next-Generation Security

Additionally, a system like ShareDocs Enterpriser offers unprecedented safety and security. Audit trails mean you know exactly who has access to the files and enables compliance with document regulations. Also, you can determine permissions levels—who can see, edit, and share files is within your control. Even which files each user can see is predetermined and controlled by the system, giving you privacy, security, and control.

  1. Total Loss Protection

Finally, you’ll love how a virtual system ensures that your documents and records are protected from any physical dangers, such as a fire or a flood. While the physical damage to the offices will need to be repaired, your company will retain cloud-based documentation so that business-as-usual isn’t interrupted, and you don’t miss a beat.

Key Benefits of Paperless Filing System Software

A paperless filing system offers many important business benefits including:

  • Greater organization — If you have ever had the frustrating experience of trying to locate a document in a stack of papers or in an overloaded file cabinet, you’ll appreciate how much easier your work life will be with an office paperless software solution. You can quickly and easily access specific documents on your computer by performing a fast search by file name, date or keyword.
  • Cost savings — The expenses associated with a paper filing system extend beyond the cost of the paper. There’s also the cost of printer maintenance, ink, filing cabinets, storage space, and the manual labor involved with filing. With paperless document management, these costs will be reduced significantly, which can have a major impact on your company’s bottom line.
  • Increased data security — Going to great lengths to protect confidential data is an absolute necessity, especially in industries such as healthcare and securities that must adhere to strict government regulations. Paperless filing software gives you greater control over who has access to sensitive patient or client information and how this data is shared with others, while helping you remain in compliance from a legal standpoint.
  • Physical protection — Think of what would happen if you maintain a paper filing system that’s damaged or destroyed by a flood, fire or other disaster. Vital data would be lost forever. Paperless office solutions eliminate this worry once and for all. You’ll be able to store critical information in the cloud, and as long as there’s an Internet, you’ll always be able to retrieve your data!
  • Enhanced file sharing capabilities — In order to share a paper file with a colleague, it must be physically transported to the individual. The transportation of the file takes time, and it may require an additional shipping expense. Faxing is another option, but this can also involve additional phone costs, as well as lead to potential security and privacy issues. Paperless document management offers the convenience and security of sending a document from one computer to another in a matter of seconds.

 

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