Nov 12 2016

Three Methods of Searching documents in any Document Management Solution

Published by at 9:46 am under Articles

“Search is the most important functionality of any Document Management Solution. Any DMS is incomplete and ineffective if it is not equipped with strong search functionality.

Effective data management and easy data retrieval are supposed to be the key traits of a good DMS.

Hence, the search functionality is expected to be the most important attribute of a DMS

Every Document Management Solution should have at least 3 Search methods separately or combined

1.      File Name – User should have option to search on file names, keywords or search in the notes which are added with the document.

2.      Search in OCR Most of the Document Management Solutions are available with inbuilt OCR engines. User should have options to search in the OCR content extracted from Documents.

3.      Multi-Level Query Builder – User should have option to create multiple filters while searching in the MetaData attached to the documents.

 

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  1. Search in DMS

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